Location: Zezenia, Alexandria – Egypt

Job Summary

We need high-level executive-assistant to executives or senior management within an organization. This role involves managing schedules, coordinating meetings, handling correspondence, organizing travel arrangements, and performing various tasks to facilitate the efficient functioning of the executive’s office.

Job Responsibilities

  • Act as the point of contact: You’ll be the bridge between executives, employees, clients, and external partners
  • Manage information flow: Handle emails, phone calls, and other communications in a timely and accurate manner
  • Calendar management: organize and maintain executives’ calendars, scheduling meetings and appointments
  • Travel arrangements: make travel and accommodation arrangements for executives
  • Expense tracking: keep track of daily expenses and prepare reports
  • Office management: maintain office supplies and inventory
  • Communication: format internal and external communication (memos, emails, presentations, reports)
  • Meeting support: attend and take minutes during online meetings
  • Phone calls and correspondence: screen and direct calls, distribute correspondence

Job Requirements

  • Work experience: prior experience as an executive assistant, or in a similar role
  • Google suite background (Docs, Sheets & Slides)
  • Social media management and daily posts
  • Basic Photoshop experience
  • Experience with newsletters (Constant Contacts is a plus)
  • Outstanding organizational skills and effective time management
  • Pay attention to details
  • Communication: fluent English verbal and written communication skills
  • Discretion and confidentiality: handle sensitive information with care
  • Other projects as business requires
  • Ability to work both Europe and USA business hours and alternate as needed
  • Education: Bachelor’s degree or equivalent experience
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